Meetings

Board of Directors' Meetings

Board Meeting Minutes

• June 2008 Minutes

General Membership Meetings

Our association holds a general membership meeting and election every June.  Normally, that meeting is held in lieu of the June board meeting, on the second Wednesday of the month.  These meetings are generally held at the Mt Airy Volunteer Fire House.  Occasionally, we have also held them at the cafeteria of Mount Airy Elementary School.  Notices for the election and meetings are mailed to all homeowners one month is advance of the meeting.

Elections

Elections are held yearly for the directors.  There are three directors.  Each director serves for a two year term.  Terms are staggered so that the entire board does not change at one time.  Directors must be Summit Ridge homeowners.  The general membership of the association votes for the three directors.  The board of directors then meets and elects one of its members to be the President, one the Vice President, and one the Secretary-Treasurer.

For an election to be valid, we must have a quorum of 50 households represented.  They can be represented either by attendance at the meeting, by proxy given to another homeowner attending the meeting, or by mailing in their ballot in advance. 

If we do not achieve a quorum at the meeting, then another meeting must be called.  At that time, the quorum consists of the members who are present at the meeting, including the valid ballots from the first meeting.