Summit Ridge Homeowner's Association Mt Airy, MD

Frequently Asked Questions

(updated 4/1/2025)

Q1: Where can I locate a copy of the community governing Covenants, Bylaws, and Amendments?

A: The Summit Ridge community is governed by the Covenants and Bylaws. The Covenants do not supersede any city, county or state ordinances. In general, the covenants are guidelines for all homeowners in the community, primarily governing property appearance and upkeep to allow our community to present a more unified appearance. For example, the split rail wooden fences or white vinyl fences are permitted, but privacy fences or metal chain link fences are not allowed. For more complete information please see your copy of the Covenants you received upon purchase of your home, or download them using the link above.  


Q2: Does Summit Ridge have a community management company?

A: Yes. Our management company, Clagett Management, LLC, handles routine transactions such as assessment fees or penalties, statements of HOA dues assessment, Board of Director elections, architectural review request decision letters and violations, and homeowner resale packages. You can contact the community's representative directly: Ms. Heather Field; at 301-695-6676; or via email at hfield@clagett.com. Visit www.clagett.com for more information.


Q3: What is the Architecture Review process?

NOTE: Effective 10/1/2024, the review process has changed. The updated process is outlined below.

A: The Covenants require that certain improvements or exterior structural changes (i.e., sheds, fences, decks, etc.) be approved by the Architectural Review Committee (ARC) prior to the start of the project. The ARC consists of Summit Ridge homeowners who volunteer their time. ARC members review all requests to ensure that they are in accordance with the covenants, and that common sense is applied to each decision.

The homeowner is reponsible for all required Carroll County, Town of Mount Airy, or other permits prior to starting work. The HOA and ARC has no role in the permit process.

The process is as follows:

  1. Homeowner completes the Architectural Request Submission Checklist, which includes full instructions on submitting a Request.
  2. Homeowner submits the request to the ARC via email, or postal mail or email to Clagett Management (Ms. Heather Field, hfield@clagett.com).

    3. Summit Ridge Homeowners Association
    c/o Clagett Management, Ms. Heather Field
    5295 Westview Drive, Ste. 125
    Frederick, MD 21703

    • Attach any necessary forms and documentation (photos, materials description/color, lot drawing, placement, etc.), as noted in the Architectural Request Submission Checklist.
    • Not submitting the appropriate documentation may delay your request.
  3. The ARC Chairperson reviews the request to ensure it is complete and compliant.
    • The Chairperson will request additional information, as needed.
    • The 60 day timeline begins when a complete and compliant request is received.
  4. The Chairperson routes complete requests to ARC members or their review.
    • If the ARC member(s) require more information, the Chairperson will send the request to the homeowner.
  5. NEW! The ARC will hold monthly open review meetings on the fourth (4th) Tuesday of every month, 7:00pm ET, via Zoom (see the Calendar page).
    • The monthly open review meetings provide an opportunity for homeowners to review requests and voice their approval or disapproval.
    • NOTE: A letter was mailed (10/11/2024) to the community homeowners explaining the open meeting process, how to preview requests on the Clagett Management portal, and how to join the meeting.
    • IMPORTANT: architectural review requests must be received (complete and compliant) no later than one week prior to the open review meeting.
    • No decisions will be made during the open review meetings
    • Homeowners can review requests on the Clagett Portal (under Documents/Submitted ARC Request folder) prior to the open review meetings.
    • Homeowners submitting a request are encouraged to attend the meeting when their request will be reviewed to answer any questions or provide clarifications.
  6. Following the open review meetings, the ARC members will send their votes to the Chairperson.
  7. The homeowner will be notified of the ARC decision via postal mail and/or email by our Clagett Management agent, Ms. Heather Field.
  8. If your request is denied, you are welcome to revise your project based on the explanation provided and resubmit the request.

Q4: What is the Clagett Management Portal?

A: The Clagett Mangement Portal (link coming soon) is where you pay your HOA fees, but it is for much more than just paying your account online. The Clagett Portal offers you the ability to see your account in real time, make your payments, access association documents and HOA meeting minutes, view current architectural review requests, as well as many other options.

It is recommended that you provide a current email address so the HOA Board or Clagett Management can reach you quickly with any community information. You may add more than one email address to the portal.

For assistance, contact Ms. Heather Field, at 301-695-6676, or via email at hfield@clagett.com. You will need an account number or portal key. They will assist you. (You may cc the Directors at directors@summitridge-mountairymd.com for awareness.)

Once your account is set up, you can access the The Clagett Mangement Portal (link coming soon) from your internet browser.

Q5: How do I see my account or pay my HOA fees?

A: See What is the Clagett Management Portal? above.


Q6: How can I get on the community email list?

A: The Directors will send periodic updates or information to homeowners who have an email address in the Clagett Management Portal. A new email list is pulled from the portal for each communication. Homeowners may register more than one email for their residence, as needed. See "What is the Clagett Management Portal?" (above) for information and user guide.

Community emails will come from announcements@summitridge-mountairymd.com. (Add this email to your contacts so it does not end up in the junk/spam folder.)


Q7: How will I know what the annual assessment fee is?

A: The Board of Directors will begin to review the annual budget in October of each year. Once the budget is finalized, the budget and notice of annual fees is mailed to each homeowner, usually in December. The annual fee is due by January 1 of each year. You may pay the annual fee electronically on the Clagett Management Portal (see "What is the Clagett Management Portal?" above) or by check via postal mail. The letter will provide complete details for remitting payment.


Q8: How do I obtain a copy of the covenants and resale package to provide to a buyer when I sell my home?

A: When you sell your house, it is required by law to provide a copy of the applicable documents for the community. Contact our management company, Clagett, representative: Ms. Heather Field; at 301-695-6676; or via email at hfield@clagett.com.

You may also mail your request to Clagett Management:

Summit Ridge Homeowners Association
c/o Clagett Management, Ms. Heather Field
5295 Westview Drive, Ste. 125
Frederick, MD 21703